Officer Positions
5.01 The Officers of the Corporation shall be a President, a Vice-President a Secretary, an International Secretary, a Treasurer, the Special Publication Series Editor, the Geochemical News Editor, the Executive Editor of Geochimica et Cosmochimica Acta (GCA), and the Chair and Secretary of the Society's Organic Geochemistry Division. The duties of the Officers shall be the usual ones performed by such Officers. The President, Secretary, International Secretary, Treasurer, and Special Publication Series Editor shall make annual reports to the Corporation. The Board may create additional Officer positions, define the authority and duties of each position and elect or appoint persons to fill the positions. Unless expressly stated, such new Officers shall not be ex-officio members of the Board. Any two or more offices may be held by the same person, except the offices of President and Secretary. Nominations of Officers
5.02 Nominations for Officers shall be made by the Nominations Committee, who shall attempt to secure at least two nominations for each open office from their own deliberations and from input of the Geochemical Society at large. The Nominations Committee shall attempt to achieve balanced Officer representation with respect to scientific discipline, region, gender, and race. The Board shall vote to accept or reject the Officer nominations from the Nominations Committee. If the nominations are rejected, then the Board shall charge the Nominations Committee with the task of putting forward a new set of nominees in a timely fashion. Officers shall be elected by a plurality vote of the membership of the Corporation for two year terms. The election will take place by email ballot, with votes tallied by the Geochemical Society Business Office Manager and one impartial observer. Each elected Officer shall take office on January 1 of the year following their election to the Board. The GCA Executive Editor shall be nominated by the Joint Publications Committee and approved by the governing boards of the Geochemical Society and the Meteoritical Society. The Chair and Secretary of the Organic Geochemistry Division (OGD) shall be elected by the OGD membership, according to procedures set forth in the OGD By-Laws. Election and Term of Office
5.03 After serving a two year term, the Vice-President shall serve a two year term as President, followed by a two year term as Past-President on the Board. The Secretary, the International Secretary, the Treasurer, the Special Publication Series Editor, and the Geochemical News Editor shall serve two year terms each, and shall be eligible for re-election for additional terms of office. The Chair and Secretary of the OGD shall serve as Officers of the Corporation for terms specified in the OGD By-Laws. The term length and tenure for the GCA Executive Editor shall be determined by the Joint Publications Committee. Each Officer shall hold office until a successor is duly selected and qualified. Removal
5.04 Any Officer elected or appointed by the membership may be removed by a majority vote of the entire membership when, in their judgment, the best interests of the Corporation will be served thereby. The removal of an Officer shall be without prejudice to the contract rights, if any, of the Officer. The removal of an Ex-Officio Director shall operate to remove that person from the Board. Vacancies
5.05 A vacancy in any office may be filled by the Board for the unexpired portion of the Officer's term. A vacancy is filled by the affirmative vote of a majority of the remaining Directors, even if it is less than a quorum of the Board or if it is a sole remaining Director. An Officer elected to fill a vacancy shall be elected for the unexpired term of the predecessor in office. President
5.06 The President shall be the chief executive officer of the Corporation. The President shall supervise and control all of the business and affairs of the Corporation. The President shall preside at all meetings of the members and of the Board. The President may execute any deeds, mortgages, bonds, contracts or other instruments that the Board has authorized to be executed. However, the President may not execute instruments on behalf of the Corporation if this power is expressly delegated to another Officer or agent of the Corporation by the Board, the By-Laws or statute. The President shall perform other duties prescribed by the Board and all duties incident to the office of the President as well as the following: (a) The President or his designated representative shall attend the annual meeting of the Associated Society Presidents with the Executive Council of the Geological Society of America, and shall be reimbursed by the Corporation for cost incurred in this attendance.
(b) Serve as an ex-officio member of the Joint Publications Committee (or Publications Committee, should it exist)
(c) Appoint members of the Joint Publications Committee with the President of the Meteoritical Society (and/or appoint members of the Publications Committee, should it exist).
(d) Maintain the schedule of changes of officers.
(e) Make sure the manuscripts of award citations are received and forward them to the Society's journal.
(f) Obtain nominations of officers from the Nominations Committee and committee members from the Vice President and act on them at the appropriate Board Meeting.
(g) Send out letters of official nomination to all new officers and committee members informing them of their office, thanking them for their willingness to serve, summarizing briefly their duties and informing them of who their committee chair is.
(h) Officially thank all retiring officers and committee members for their service to the Society
(i) Officially inform Clarke, Patterson, and Goldschmidt Award recipients of their honor and communicate time and place of the award to recipients and their citationists.
(j) Communicate with Ingerson and Strock families regarding the Ingerson Lecturers and the Goldschmidt Award winners.
(k) Appoint with the Board, the members of the Publications Advisory Committee (should it exist).
(l) Appoint members of the Fellows Selection Committee jointly with the President of the European Association of Geochemistry, as specified in section (6.13).
Vice-President
5.07 If the President is absent, is unable to act, or refuses to act, the Vice-President shall perform the duties of the President. When the Vice-President acts in place of the President, the Vice-President shall have all the powers of and be subject to all the restrictions upon the President. The Vice-President shall perform other duties as assigned by the President or Board. (a) The Vice-President shall nominate members and chairpersons of the Program, Nominations, V.M. Goldschmidt Award, C.C. Patterson, and F.W. Clarke Award Committees and shall present these to the Board for approval prior to the Annual Meeting.
Treasurer
5.08 The Treasurer shall: (a) Assume his or her responsibilities on the first day of the fiscal year following the year of his or her election.
(b) Have charge and custody of and be responsible for all funds and securities of the Corporation.
(c) Receive and give receipts for monies due and payable to the Corporation from any source.
(d) Deposit all monies in the name of the Corporation in banks, trust companies or other depositories as provided in the By-Laws or as directed by the Board or President.
(e) Write checks and disburse funds to discharge obligations of the Corporation.
(f) Maintain the financial books and records of the Corporation.
(g) Prepare financial reports at least annually.
(h) Perform other duties as assigned by the President or the Board.
(i) If required by the Board, give a bond for the faithful discharge or his or her duties in a sum and with a surety as determined by the Board.
(j) Perform all of the duties incident to the Office of Treasurer.
(1) This will include the presentment of an annual report encompassing the previous year's income and expenses and an accounting of the current status of all accounts at the Annual Meeting. In conjunction with this annual report, the Treasurer will also provide evidence that an independent accounting firm, approved by the President, has verified the accounting, on a biennial basis.
(2) At the Annual Meeting, new expenditures for the following year shall be proposed by the Treasurer. Estimates of all major expenditures for the following year shall be submitted to the Treasurer prior to the Annual Meeting. At the Annual Meeting the final budget for the following year shall be voted on and approved by the Board. The Treasurer should also provide an accounting of the current status of all accounts at the Annual Meeting.
(k) Prepare the Treasurer's report for his or her last year in office, and to prepare the documentation for the tax return to be filed by the immediately approaching tax filing deadline. The books shall be audited prior to transfer to the incoming Treasurer.
Secretary
5.09 The Secretary shall: (a) Give all notices as provided in the By-Laws or as required by law.
(b) Take minutes of the meetings of the members and of the Board and keep the minutes as part of the corporate records.
(c) Maintain custody of the corporate records and of seal of the Corporation.
(d) Serve as Newsletter Editor with full responsibility for publication of the Newsletter unless the Board has appointed another person to serve as Newsletter Editor.
(e) Affix the seal of the Corporation to all documents as authorized.
(f) Keep a register of the mailing address of each member, Director, Officer and employee of the Corporation.
(g) Perform duties as assigned by the President or by the Board.
(h) Perform all duties incident to the office of Secretary. This shall include the presentation of an annual report of the Office of the Secretary to the Board.
International Secretary
5.10 The International Secretary shall: (a) Be responsible for keeping track of scientific meetings external to North America in order to assist the Newsletter Editor in publicizing them.
(b) Serve as a liaison between the Corporation and international geological and geochemical organizations that are external to North America.
(c) Provide official reports of the Corporation's activities to international geological and geochemical organizations that are external to North America (e.g., IUGS) as needed.
(d) Arrange the lecture tour(s) of distinguished lecturers from abroad who are being sponsored by the Corporation.
(e) For the V. M. Goldschmidt Conferences that are being held outside North America, work with the Goldschmidt program and planning committees to keep the Board informed of planning progress.
(f) Perform other tasks assigned by the Board to further international cooperation in geochemistry.
Special Publications Series Editor
5.11 The Special Publications Series Editor shall: (a) Administer the Special Publications Series. Subjects for the Special Publications Series can include symposium proceedings, review books, short course collections, texts, and the like, to be published in a high quality format at the lowest possible price to the membership.
(b) Accept proposals from any member of the Corporation for a volume to be published by the Special Publications Series and make a recommendation on the proposal to the Joint Publications Committee (or Publications Committee, if it exists), who will forward its recommendation, along with that of the Special Publications Series Editor, to the Board. Approval for all books to be published in the Series must be obtained from the Board.
(c) Supervise the publication, advertisement, and sales of books in the Special Publications Series.
(d) Serve as an ex officio member of the Joint Publications Committee (6.07 b), or Publications Committee, if it exists (6.11 b).
(e) Advise the Treasurer on matters relating to the Special Publications Fund (7.08).
Geochemical News Editor
5.12 The Geochemical News Editor shall: (a) be responsible for the production and dissemination of issues of the Geochemical News, the newsletter of the Geochemical Society. This responsibility includes oversight of the newsletter budget.
(b) submit an annual report to the Board of Directors on the finances and production statistics of the newsletter.
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