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Award Committee Guidelines

These guidelines are recommended for the committees of the following awards:

Objectives

  • To examine, discuss and evaluate nominations. The primary evaluation criteria should be the qualifications of the candidate for the award, but additional evaluation criteria should include the history of past winners and whether the selected candidate will contribute to broadening the diversity of the award winners in terms of gender, region and/or topic.
  • To vote and recommend a candidate(s) for approval by the Board of Directors. (Treibs must also be approved by the OGD Executive Committee; Geochemical Fellows must also be approved by the EAG Council)

Restrictions

Committee Members are prohibited from:

  • Award committee are prohibited from submitting nominations or writing supporting letters for an award they will be reviewing (although they are not prohibited from submitting nominations for other awards)
  • Award committee members are prohibited from receiving an award they will be reviewing.
  • GS Board of Directors are prohibited from receiving a GS award while they are serving.
  • OGD Executive Committee members are prohibited from receiving the Alfred Treibs medal while they are serving.
  • EAG Council members are prohibited from receiving the Geochemical Fellows award while they are serving.

Conflicts of Interest

Committee Members are not eligible to vote on a nominee if there is a conflict of interest such as:

  • Being a member of the same institution or university as the nominee
  • Having been or being a dissertation supervisor or student of the nominee
  • Other conflicts as determined by the Board of Directors

The Chairperson's Responsibilities

The chairperson is responsible for making certain that no restrictions have been or will be violated. Further the chair is responsible for distributing the nominations to the committee and for leading discussion, calling for committee vote and for submitting an annual report with the recommended candidate's information to the Board of Directors for examination and approval. The report submitted to the Board should, at the minimum, include a brief description of the number of nominations considered, the mechanism employed for reaching a decision (conference call, email only, voting - how done, how many rounds of voting to reach a decision), and a short paragraph describing why the person selected deserves the medal to be awarded.

Communication

The committee does not have an expense budget, however the chairperson should work with the GS Business Office to arrange at least one teleconference of the committee -- at the business office's expense. Although email is much cheaper and can be more convenient, it is expected that at least the first round of discussion take place by teleconference to ensure a thorough, open and confidential exchange of views.